Are you the one that knows where everything is? Do you remember to order printer paper long before it runs out?
Are you motivated to be in the mix as the election season heats up?
The Multnomah Democrats are seeking a volunteer office manager. This role enables every single volunteer in our group and is forever in our hearts.
Is this you? Email email@example.com.
Multnomah County Democrats is run on an all-volunteer basis. The office manager orients, supervises and coordinates people to staff regular open hours. They will also help to supervise other volunteers who come in for as needed (infrequent) office activities such as data entry, mailings, and copying work. The goal is to have open hours three to four days a week for four hours or so. As the elections of 2020 approach additional hours may be needed. The office staff does a variety of tasks including taking in mail, checking supplies and cleanliness in the room and bathrooms, and managing refuse. Committees and the volunteer coordinator will ask office staff (including the manager to help and supervise) to do tasks such as phoning, data entry and copying with adequate training.
The manager is responsible for cleaning the space using volunteers. They advise the administrative team, particularly the Chair and Treasurer, to keep supplies and merchandise up to date and in order. They are one of three or four people responsible for answering email-relayed phone calls. Similarly they are responsible for scheduling the office for County Party meetings, events and other sanctioned group events and making sure the groups have someone to open the door for the meetings which can also be done by the volunteers staffing the office hours.
There is cross coverage with the Chair, Volunteer Coordinator and the rest of the elected officers to cover office hours. Notifying the admin team and suggesting improvements to the office space is a plus.
The person would be able to manage google calendar, monitor emails, and manage spreadsheets (training provided). They will have good attention to detail. They honor confidentiality for use of databases. Preference for experience in managing an office. This person will enjoy working with volunteers and be flexible and understanding of the limitations of volunteers.
Hours are variable. The jobs requires being available by phone or email daily and in the office intermittently at times throughout the week. Expect to be on site four to 8 hours a week and volunteer on average 8-12 hours a week. There is cross-coverage by others for vacations or for specific days so good communication is essential.